Email & Messaging FAQs


How do I send a message to my doctor?

  • Sign in to myBayCare
  • From the Messaging menu, select Message Your Provider.
  • Choose your provider from the dropdown list.
  • Enter a message subject.
  • Enter your message, and click Send.

Why is my doctor not showing up under Message Your Provider?

There are a few reasons your doctor might not be showing up:

  • A doctor will not appear on your list unless they’re listed as your primary care provider, you've seen them in the last 18 months, or you have an upcoming appointment with them in the next 30 days.
  • Your doctor may not have messaging enabled through myBayCare.
  • Your doctor is a behavioral health specialist (behavioral health providers cannot be messaged through myBayCare at this time).

If you’re unable to message your doctor through myBayCare, please call their office directly.


I got a response from my doctor and need to ask a follow-up question. Why is there no Reply button in their message?

If the provider closes the message before you can send your response, you won’t be able to reply to the original message. You’ll then need to create a new message.


Why does myBayCare time out when I’m typing my message?

The Health Insurance Portability and Accountability Act (HIPAA) require us to build an automatic timeout into our system for your security.


We have expanded this timeout from 10 minutes to 20 minutes. Before it occurs, you’ll get a two-minute warning message to let you know time is almost up.


How do I view my messages?

To view messages you’ve received:

  • Sign in to myBayCare
  • From the Messaging menu, select Message Center.
  • You’ll see a list of received messages in your Message Center.
  • Any unread messages will be displayed in bold.

To view your sent messages:

  • Sign in to myBayCare
  • From the Messaging menu, select Message Center.
  • In the Message Center, select the Sent Messages tab.

When can I expect a reply to a message?

Generally, you can expect to receive a reply within 2 business days. If your question requires a same-day response, please call your provider directly.


For life-threatening emergencies, dial 911 immediately.


How do I know the messages I send are secure, and will only be seen by my care team?

BayCare Clinic has always maintained pride in exceeding Health Insurance Portability and Accountability Act (HIPAA) security requirements. We ensure your identity and personal information are safe and secure.


When you send a message to your doctor's office, your message is sent over a secure connection directly to your care team.


I've received emails about the same test results more than once. Why is that?

Your health care provider may add comments to your test results after they’ve been released to you. If this happens, you may get an email notification letting you know you have updated test results.


Any results that have changed since you last viewed them will be listed as [Updated] in your account. You can access your test result list in myBayCare under Health> Test Results. If your provider has added comments to a particular test, they will appear at the top of the page.


How can I turn off email notifications for when prescriptions are ready?

To manage your notifications and turn off prescription ready notifications:

  • Sign in to myBayCare.
  • From the Profile menu, select Notifications.
  • Expand the list of Health notifications options.
  • Deselect the envelope icon next to Prescription Ready. Notifications are turned off if the envelope icon is white.
  • When you’re done changing your preferences, make sure you select Save Changes.

What triggers email notifications?

You may receive email notifications related to:

  • New messages from your provider
  • New or updated test results
  • Health maintenance reminders
  • Filled prescriptions
  • Requested medical records
  • Wait list offers
  • New billing statements
  • Payments that are due soon
  • Payments that have been successfully processed
  • Issues with the credit card we have on file for your payment plan

Still have questions?

You can also email the myBayCare Support Team or call us toll free at 1-855-642-6903.